Langley Baseball Board Openings

Join Langley Baseball's Board!

Here are the positions that we currently have open. Below are some descriptions of the duties of the positions. If you're interested, please email vp2@langleybaseball.ca

Elected Positions:

The following executive roles will be filled through election:

• Vice President of Relations

• Treasurer

• Registrar

• Secretary

• Umpire in Chief

Appointed Positions:

These roles will be appointed by the board following the AGM:

• Volunteer Coordinator

• Evaluations Coordinator

• Minors Division Coordinator

• Tournament Coordinator

• Concession Coordinator

• Uniform Coordinator

• Umpire Assigner

• Junior/Senior Division Coordinator

• Player Agent

• Special Events Coordinator
  (Opening Ceremonies, Photo Day, Baseball/Tee-ball Jamboree)

Vice President 1 - Relations: 

• In case of absence or disability they perform the duties of the President
• Deals with all coach complaints and issues
• Investigate complaints, irregularities and conditions with support of the President
• Conflict resolution with league coordinator
• Creates and runs all the evaluations and drafts for Langley Baseball
• Communicates with Treasurer
• Communicates with league coordinator
• Supports Division Coordinators
• Makes sure that the committees are following protocols
  • Concession Committee
  • Apparel Committee
  • Policy and Procedures
• Help support and within the defined clear criteria for selecting coaches such as certification, experience and coach philosophy (committee)
• Coach selection committee
• Ensure that all player-related activities and decision adhere to the Little League rules and regulations, maintaining the integrity of the league

Treasurer:

• Preparation of the annual budget to submit at the AGM and Little league
• Keep track of all the monies
• Receive all monies and deposit in a bank approved by the board of directors
• Keep records of receipts and disbursement of all the monies
• Approve all payments from allotted funds and draw checks therefor in agreement with policies established in advance by the board of directors
• Dual signatures needed with the president and VP1
• Make payment to the refs by etransfer
• Prepare an annual budget, under the direction of the president, for submission to the Members at the annual general meeting
• Preform such duties which are incidental or ancillary to the above duties, or as may be assigned by the Board

Registrar

• With consultation sets open and closing dates
• Add and remove players if needed
• Inputs payments for each season
• Once teams are set, rosters the team to Ramp
• Filters any information to the right people
• Plan for and receive or directly supervise the receipt of the registrations, in electronic or written form, of all players registering to participate with the society
• Assist the Board in planning annually with respect to the capacity of the house league organized by the Society, and each division therein;
• Maintain the register of members as required by the Society Act,
• Preform such duties which are incidental or ancillary to the above duties, or as may be assigned by the Board
• Works with League coordinator to support waitlist and groupings of the teams

Secretary

• Records activities of Langley Baseball and maintains files, mailing lists, emails and necessary records
• Maintain list of all regular and honorary members, directors and committee members.
• Gives notice to all general meetings of the Society and Board meetings
• Maintain current list of all regular members in good standing
• Keep minutes of the meetings of the members, the board and the executive committee, if any, and cause them to be recorded in a book kept for that purpose
• Carry out all orders, votes and resolutions
• Notify members, directors and committee members of their election dates and provides copies of the local league constitution
• Paperwork for all insurance policy
• Paperwork for all content insurance
• Perform such duties which are incidental or ancillary to the above duties, or as may be assigned by the Board
• With ongoing input from and approved of the Board, prepare and publish a calendar of Society Activities
• Maintain the register of board members as required by the Society Act

Player Agent

• Record all players transactions and maintain an accurate and up to date record
• Receive and review applications for player candidates and assist the President in verifying player candidates’ residence and age eligibility
• Conduct and be present at all tryouts and player draft transactions and selection meetings ensuring a fair selection process and balanced teams in the league
• Prepare the president signature and submission to LLB Director Administrator, team rosters, including players claimed, and the tournament team eligibility
• Act as an advocate for a player to address and resolve any disputes with a manager or coach
• Act as an advocate for a player Member in a disciplinary hearing before the board or its authorized committee or agent
• Tournament team eligibility affidavit
• Notify LBB of any subsequent player replacement or trades
• Navigate player complaints
• Conduct investigations of complaints
• Ensure that all player-related activities and decision adhere to the Little League rules and regulations, maintaining the integrity of the league

Umpire In Chief

• Check certification of all the umps
• Arrange courses and certifications
• Help with umpire schedule
• Communication with ups
• Observe and evaluate umps
• Equipment and Uniforms for umps
• Clubhouse open and close
• Help with the assigner
• Make sure Umpire gear is in good condition

Umpire Assigner: 

  Works with Umpire in Chef (UIC), league scheduler, and division coordinators to ensure all games are properly staffed with Umpires

• Manages LB account on “Assignor” app
• Uploads all games into “Assignor” and with consultation from the UIC Assign umpires to games ensuring fair distribution of games to umpires
• With consultation from the UIC, ensures umpires are assigned to games appropriate to their skill, experience and confidence.
• Sits on umpire committee with UIC, treasurer, Sr. Umpires, and other appointed members
• Works with Treasurer to ensure umpire pay is distributed accurately and on time
• Communicates with umpires (and mostly umpire parents) via the umpire WhatsAppchat

Concession Committee (2-5 members)

• Order food for the concession
• Submit receipts on an invoice to the treasure every 2 weeks
• Make sure all appliances are in working order
• Deep Clean every month
• If something is broken submitting a form at next board meeting
• Order new appliances (talked about at meeting)

Apparel Committee (2-5 members)

• Design the look of the summer jersey
• Order all jerseys for spring in the fall
• Order summer jerseys
• Inventory of all jerseys in the club house
• inventory of all extra hats in
• Create price point for the re-selling of merchandise
• Help to sell off old merchandise
• Organize the distribution with the coordinators for the all seasons
• Medals and Pins -
  • Design the medals
  • Order all the medals for the year
  • Check registration and create a spreadsheet